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Terms of Service

Terms and Conditions 

Let’s Tech was founded in 2025 with a mission to serve our clients through innovative technology solutions. We provide a comprehensive range of services, including IT consulting, IT management, VoIP solutions, and technology implementation. Our team is also ready to support any additional technology-related needs you may have. 

 

The fees we charge for our services are outlined in full in our scope of service as well as will be given to you prior to the start of any project. The services you request may require the purchase of materials, software, or other costs beyond the service alone. You will be billed for these expenses. We will request and you must provide your consent in writing prior to the purchase of these expenses. 

 

To ensure streamlined communication, please be aware that we will routinely communicate with you using electronic devices and internet services. Please let us know right away if we should change the mailing address, email address, or phone number we have on file to communicate with you. 

 

We provide multiple contract options for the services that we offer, to help us meet your needs the best way that we can. Please note that our contract terms include a 3-5% overall price increase for services annually, regardless of which contract term is selected. 

Within 90 days of contract term ending, we will meet with you to review the current scope of service, any modifications that have been made over the previous term, and any other changes that need to be made prior to renewing the contract. If this meeting is delayed and contract term ends, the contract is automatically renewed on a month-to-month basis at the then-current rate of service until a new contract term and service fees are agreed upon. Additionally, if you have chosen to start with us on a month-to-month basis, this meeting can happen anytime by your request if you wish to add a contract commitment period for services. Any modifications made to the scope of service will see an addendum added to the scope along with signatures from both parties. 

 

The above and following terms and conditions govern your purchase of certain services (via Let's Tech: 

  1. Independent Contractor Relationship. Let’s Tech’s relationship with you is that of an independent contractor. Nothing in this agreement is intended to, or should be construed to, create a partnership, agency, joint venture, or employment relationship. Let’s Tech is not entitled to any of the benefits that you may make available to your employees, including, but not limited to, group health or life insurance, profit sharing, or retirement benefits. Let’s Tech is not authorized to make any representation, contract, or commitment on your behalf unless specifically requested or authorized in writing to do by an executive officer or designated representative of your company. Let’s Tech is solely responsible for, and will file, on a timely basis, all tax returns and payments required to be filed with, or made to, any federal, state, or local tax authority with respect to the performance of services and receipt of fees under this agreement. Let’s Tech is solely responsible for, and must maintain adequate records of, expenses incurred while performing services under this agreement.  

  2. Taxes and Duties. Our fees and expenses billed to you will not include any taxes. You are responsible for paying any applicable taxes, such as sales, gross receipt, or corporate activities taxes, when billed. You must pay any taxes based on the cost of services imposed by any government authority. This includes sales, use, excise taxes, and any other similar taxes or charges.  

  3. Notice. All notices required or permitted to be given under this agreement must be in writing, specifically refer to this agreement, be addressed to the appropriate party at the address specified in this agreement, and be deemed to have been given and received when: 

    1. Personally delivered, or delivered by same-day courier to our address during regular business hours; or 

    2. On the third business day after mailing by registered or certified mail, postage prepaid, return receipt requested; or 

    3. Upon delivery when sent by prepaid overnight express delivery service; or 

    4. When sent by email or facsimile and upon the receipt by the sending party of written confirmation by the receiving party; provided, however, that an automated facsimile or email confirmation of delivery or read receipt will not constitute such confirmation.  

  4. Force Majeure. Neither you nor Let’s Tech will be liable or considered in breach of this agreement for any failure or delay in fulfilling the terms, except of overdue payments, if the delay is due to events beyond your/our control. These situations include the following force majeure events: 

    1. acts of God

    2. flood, fire, earthquake or explosion 

    3. war, invasion, hostilities (whether war is declared or not) terrorist threats or acts, riot or civil unrest 

    4. government order or law 

    5. actions, embargoes or blockages in effect on or after the date of this agreement 

    6. action by any governmental authority 

    7. national or regional emergency 

    8. strikes, labor stoppages or slowdowns or other industrial disturbances 

    9. epidemic, pandemic or similar influenza, or bacterial infection (which is defined by the United States Center for Disease Control as virulent human influenza or infection that may cause global outbreak, or pandemic, or serious illness) 

    10. emergency state 

    11. shortage of adequate medical supplies and equipment 

    12. shortage of power or transportation facilities 

    13. other similar events beyond the control of the impacted party 

  5. Modification. Any amendment or modification of this agreement or additional obligation assumed by either Let’s Tech or yourself in connection with this agreement will only be binding if documented in writing and signed by each party or an authorized representative of each party.  

  6. Assignment. Let’s Tech will not voluntarily, or by operation of law, assign or otherwise transfer its obligations under this agreement without prior written consent from you. Likewise, you are not authorized to assign this agreement, or the services provided by Let’s tech, to any other person or entity without the express written consent of Let’s Tech, which may be withheld in Let’s Tech’s sole discretion. 

  7. Entire Agreement. This agreement and the documents mentioned here make up the entire agreement between the parties. No party is liable or bound by any warranties, representations, or promises unless specifically stated in this agreement or the referenced documents.  

  8. Governing Law. This agreement will follow Oregon state laws. This covers all issues related to the agreement’s application, construction, validity, interpretation, and enforcement. Both parties also waive their rights to a trial by jury.  

  9. Arbitration. Any dispute or claim related to this agreement will be resolved through mandatory binding arbitration with the Arbitration Service of Portland Inc. The decision made in arbitration can be enforced in any court with jurisdiction. All disputes will be handled in Clackamas County, Oregon.  

  10. Severability. If any of the provisions of this agreement are held to be invalid or unenforceable in whole or in part, all other provisions will nevertheless continue to be valid and enforceable with the invalid or unenforceable parts severed from the remainder of this agreement.  

  11. Waiver. No waiver of any part of this agreement will be considered a waiver of any other part, whether similar or not. A waiver will not be ongoing. No waiver will be considered binding unless executed in writing by the party making the waiver.  

  12. Third-party Agreements. You agree to review and abide by the terms and conditions for any relevant third-party tools and/or services provided under this agreement.  

  13. Representations and Warranties. Let’s Tech represents and warrants to you that we perform the services provided using skilled and qualified personnel. All work will be done professionally and according to industry standards. We ensure that we will allocate enough resources to meet our obligations under this agreement. Let’s Tech will not be held liable for a breach of this warranty unless we receive written notice from you of the defective service, reasonably described, within fourteen (14) days of the time you discover that the services were defective. Let’s Tech, at our sole discretion, will do everything possible to correct issue by either re-performing such services or providing a credit or refund to you for the service at the pro rata contract rate.  

  14. Disclaimer of Warranties. Except for warranties expressly set forth in this agreement, each party disclaims all other warranties, express and implied, with respect to the distribution of products and services, including without limitation, any implied warranties of merchantability, non-infringement, and fitness for a particular purpose.  

  15. Limitation of Liability. In no event will Let’s Tech be liable to you or your company, regardless of legal theory (including, without limitation, strict liability and negligence) for any lost profits or revenues, loss or interruption of use, lost or damaged data, reports, documentation, security, or similar economic loss, or for any indirect, special, incidental, consequential, punitive, or similar damages arising out of or in connect with the performance or non-performance of this agreement, regardless of whether such damages were foreseeable and whether or not Let’s Tech has been advised of the possibility of such damages. Additionally, in no event will Let’s Tech’s aggregate liability arising out of or related to this agreement, whether arising out of or relating to breach of contract, tort (including negligence) or otherwise, exceed the fees and expenses paid to Let’s Tech during the current term of this agreement.  

  16. Return of Property. Upon the termination of the agreement, Let’s Tech will return to you any property, documentation, records, or confidential information that is your property, if you are current with all outstanding invoices. Additionally, Let’s Tech will coordinate with you to retrieve any property of ours that you may have in your possession. 

  17. Penalties for Late Payment. Any late payments will trigger a fee of 2% per month on the amount still owing.  

  18. Intellectual Property. All intellectual property and related material developed by Let’s Tech in execution of any services for you, will be the property of Let’s Tech. You will be granted a non-exclusive limited-use license of this intellectual property. Title, copyright, intellectual property rights and distribution rights of the intellectual property remain exclusively with Let’s Tech. To the best of our knowledge, all materials or intellectual property created during the scope of this agreement will be original and will not infringe upon the intellectual property rights of others. This intellectual property does not include anything that is created by you.  

  19. Confidentiality. Through the course of our relationship with you, each party may gain access to confidential information of the other party. All confidential information must remain strictly confidential and secret and will not be disclosed to third parties or utilized, directly or indirectly, for personal business purses or for any other purpose. “Confidential information” includes all information provided or accessed in connection with the services provide, including but not limited to: 

    1. Business and financial information of any kind 

    2. Patient information of any kind 

    3. Vendor lists 

    4. Pricing information 

    5. Business strategies and methods 

    6. Business projections/forecasts and documents 

    7. Marketing studies 

    8. Trade secrets 

    9. Other deliverables as defined by either party 

  20. Termination by Client. You may terminate this agreement at any time, with or without cause, upon ninety (90) days written notice of termination to Let’s Tech. Ninety days allows adequate time for off-boarding to do all that we can to ensure a smooth transition into your next venture. Upon the date of termination, Let’s Tech will stop all work under this agreement and incur no further expenses. If you decide to terminate Let’s Tech’s services, you must: 

    1. Promptly pay Let’s Tech all monies due, including any remaining or waived onboarding fees, through the date of termination, and 

    2. Pay Let’s Tech for non-cancellable expenses incurred prior to the date of termination. 

  21. Termination by Let’s Tech. Let’s Tech may terminate this agreement at any time, with or without cause, upon ninety (90) days written notice of termination to you. Ninety days allows adequate time for offboarding to do all that we can to ensure a smooth transition into your next venture. Let’s Tech may terminate this agreement with immediate effect upon written notice to you if you: 

    1. fail to pay any amount when due under the agreement and such failure continues for 20 days after your receipt of the nonpayment written notice, 

    2. have not otherwise performed or complied with any of the material terms of this agreement in whole or in part or, 

    3. become insolvent, files a petition for bankruptcy or commences proceedings related to bankruptcy, receivership, reorganization, or assignment for the benefit of creditors. 

  22. Survival. Sections 8, 9, 14, 15, 18, and 21 of this agreement will survive the termination of this agreement, regardless of reason for termination.  

 

To ensure we provide you with the best possible service, we kindly ask for your cooperation in granting us access to your networks, software, hardware, and premises as needed. This will help us deliver the agreed-upon services efficiently. We appreciate your prompt assistance and open communication, and we promise to do the same in return.  

 

For recurring services, you’ll be billed in advance, while non-recurring services will appear on future invoices. We aim to keep your invoices clear and transparent, so please don’t hesitate to reach out with any questions. Payments for services are due within thirty (30) days of receiving the invoice. Project payments will follow the schedule outlined in the project proposal. As mentioned in section 17, any late payments will incur a fee of 2% per month on the outstanding amount. 

 

Thank you for choosing to work with us. We look forward to a successful relationship.  

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